Facilitation and Decision-making

Just prior to Christmas we went on the second of our twice yearly trips to train people in Russia. Working in Russia has always been an interesting and challenging process. We thoroughly enjoy the Russian hospitality and their curiosity and interest in whatever they are learning. This time we were teaching group work to about twenty-five strong-minded people, most of whom knew us from our previous workshops.

On the second day one participant moved a chair and a huge bang and flash occurred as an electrical wire had just been lodged into a hole in the wall of the training room and became dislodged by the chair. All the electrics went off in the room, including the heating. As it was -10 degrees Celcius outside this would eventually cause difficulties!

There were some interesting suggestions including buying candles and continuing to work in the room. The organiser went to locate the caretaker and chaos was looming large on the horizon as everyone thought they had a better idea. We decided to take the lead and went by our own health and safety standards i.e. do not work in a room where there is a possibility of a live cable, where the temperature would soon plummet and where there was no light!

Of course it is not always adviseable for facilitators to take the decision away from people. However, when agititation is increasing we need to be prepared to do just that. We therefore decided to take up the offer to move to another room on another floor. Had we been in a room that was within a commissioning organization the process would have been different. However, the organisers had rented this room and therefore we were in a position to continue with our role as facilitators and challenge the frame of reference about remaining there and obtaining candles.

How many times do people remain passive when decisions have to be made? All too often the loudest get their way, even if it is not necessarily based on sound rational judgement. How do we know that our decision is the right one? Well, of course this is often a difficult one to gauge. However, we can look at the evidence – in this situation:

• Is the room safe?
• Would it still be safe if someone outside the room “helpfully” turned the electricity back on again?
• Would it be safe to light the room with candles with 25 people in it?
• Would that make for a positive learning environment?
• How could this situation influence the learning outcomes of a course on group work if the facilitators, not the organisers, took charge of the decision-making?
• What are the processes and dynamics that are currently going on between group members and is this likely to escalate?
• Or whatever the “evidence” would be for your situation

Looking at this “evidence” often requires speed and clear thinking. Our thinking is enhanced when we remain in the Accounting mode and consider our role and responsibility, and then take the appropriate action.
(for further information on this concept go to: http://www.mountain-associates.co.uk/behavmode1.html

Taking the leadership slot in Russia is even more important. Our experience has shown us that without a very structuring style of leadership the group process often regresses to one that is agitated and chaotic. We all need to recognise how important it is to know and understand the culture in which we are working. This particular incident happened in Russia and if it had happened here in the UK it is highly likely that the group would have responded very differently. We therefore need to keep in mind where we are, whether that be in a particular organization or a different culture. What are the norms and how should we respond whilst acknowledging and accounting others?

The blog next month will look at freedom and responsibility and we can also look at this situation from that perspective. The organisers could have taken their power and made the decision about what to do and we could have withdrawn from the decision-making process. Whilst we would have been free to do this we would also have role-modelled how to be passive and the already fraught atmosphere would more-than-likely have degenerated. During the next month how about letting us have your ideas passivity and the decision-making process.


Mountain Associates offer in-house and open workshops as well as coaching and consultancy. Our next Official Introduction to Transactional Analysis is on 9 -11 March; Getting to Grips with Groups is on 27-29 April and we will also be hosting a trainer from France who will be here in July facilitating a workshop on Organizational TA. See our website for information on supervision of coaches and our supervision course. Do get in touch if you would like further information.

Protection and Potency

Whether we work as a coach, consultant or as a team member there are sometimes challenges within the relationships we have. How do we respond when it appears that someone has “lost it”, or is so aggressive that it appears that they could move to violence? These are times when additional support is important because keeping this fear to ourselves is very demanding and unsafe.

The occasions when such situations occur are rare, but when they do happen it is helpful to know what to do.

Firstly, I work contractually and when, appropriate, make a confidentiality contract when I also let the person, or people, know when I will break that confidentiality. I would do this if the client does not agree to keep themselves or another person safe. Usually I would not know about any potential dangers until we have established a relationship and the client trusts me with this information. Before rushing off to break the contract of confidentiality we would need to explore their thoughts and feelings about the situation.

After voicing their thoughts about harm to self and/or others, and exploring the issues they are often willing to agree with themselves, with you acting as a witness, that they will not harm themselves or anyone else, accidentally or on purpose. When asking someone to do this they need to agree this whilst having eye contact with us and saying the words, not just agreeing with us in an over-adaptive way. This agreement could be a short term agreement perhaps until they see us next time (giving a specific date is unhelpful as you, or they, may be ill and not be able to attend). The eventual aim is for the client to agree to permanently take responsibility and keep themselves and others safe.

In this situation the coach, manager, or colleague is being potent and protective to the client/colleague and to anyone else who might be in danger, or impacted by the client’s actions. This also offers our client an option that is about taking responsibility rather than moving away from responsibility. Even a time-limited agreement offers the client social control and instead of using their energy on the damaging ideation they can instead use it for health and to consider other options.

It may also be appropriate and important for the client to make an appointment to see a psychotherapist within an agreed time frame. Coaches and managers do not have a contract for psychotherapy and, even though I am also a psychotherapist I will refer on when I believe the client would benefit from this type of intervention as I do not have a contract for therapy when I am coaching. This does not mean that coaching is not therapeutic but that contract is different.

Perhaps some of you are saying that the situation where people want to harm themselves or others would never happen in the workplace. However, it does happen. People can go “crazy” at work as well as at home; they can threaten or be violent at work as well as at home and occasionally are. If we come across distressed people, or if we are distressed and want a way out that is not about taking responsibility, then we need to do something about it. Suffering may seem inevitable for some rather than optional but, generally, it is optional and once we develop other resources we don’t need to resort to violence or self-harm.

Here’s to happy, potent, responsible days for us all!

If you would like any more information about coaching or supervision of coaches then get in touch with us at: http://www.mountain-associates.co.uk