Making the Shift

How often do you feel that the other person you are relating has the upper hand in the dialogue?  Perhaps your role is new to that organisation, or your ideas don’t seem to fit in with that culture.  At such times the temptation is to either withdraw or fight.  Neither option is really effective.  Instead here’s an idea for you. 

I have just been facilitating a seminar for directors and shared with them this idea which was found to be valuable.   

You are sharing your opinion about a project with someone who discounts you and your views.  They seem to misunderstand you, your role and/or your perspective.  Rather than feeling angry or demoralised I invite you to consider this as an educational issue and keep yourself and them okay.  Then, having done a quick bit of positive internal self-talk, go for the idea of a mini-contracting process with them.   Let’s say the person you are talking with is called Peter and you are Chris.  Here’s what it might look like:

Peter: (Discounting your and your professional and organisational role) We’ve got this issue sorted really.  What you are offering doesn’t really fit with our frame of reference but I’m sure we can find a way of appeasing X/Y on this one.

Chris:  Mmm, that’s good information for me (keeping self & Peter OK).  As I’m new to this organisation/role would it be worth you taking an hour of your time to find out what I do and the impact on (sales/culture/community/customers etc.)? (A question that invites Peter to account rather than discount).  We could also discuss the relationship between our roles.  Would that be sufficiently important for you to put time aside? (Assessing the reality of the importance to Peter).

Peter:  Well, I guess it would.

Chris:  So, how are you fixed for …….. at ……? Shall I come here? 

Peter:  Yes, that’s fine.

Chris:  What might get in the way of that meeting?

Peter:  Well, X/Y could.

Chris:  Okay then, let’s reschedule at a time when you’ll be clear of any other pressures.         When would that be? (This last transaction helps to avoid sabotage).

This mini-contracting process is helpful because you are asking questions that need a “Yes” or “No” response.  In reality it is hard for someone to say “no” they’re not interested and you are also checking that they are not going to set up a meeting then cancel it.  It’s helpful if you can find something that they need to be cognisant of which might be sales, impact, budgets etc. so that they can see the benefits of meeting with you.  On the other hand, if they were to say “No” then at least you know where you are and you are then free to consider a different strategy. 

When you remain in the Mindful Process you will have more thinking available.  You are also more likely to hook the other person’s Mindful Process i.e. thinking, awareness, connection (for further details of the OK Modes Model which has Mindful at its heart see our book Working Together, Organizational Transactional Analysis and Business Performance.  Information on our website:  www.mountain-associates.co.uk).

Ø      When did this type of contracting process pay off for you? 

Ø      When, by keeping yourself and the other person OK, did you engage and enable effective communication?

We are available for in-house training and coaching.  In the meantime find out more about our approach and how we can be of assistance to you by purchasing "Working Together".  See Amazon.co.uk for reviews and download a free chapter from our website:  www.mountain-associates.co.uk.  We also facilitate open-workshops and Anita Mountain is available to speak at your event.

Stress - whose responsibility?

Stress can be very invasive and if you are not in tune with early warning signs of stress you can often feel as if it has crept up on you. How you deal with stress is due to historical and habitual responses. Responses differ as a consequence of different cultures, experiences, beliefs and personalities. For example, if in a crisis, a report needs to be produced within a day, you might see this as a challenge or you may become stressed by it. You could be someone who enjoys managing twenty staff or be someone who prefers to work at home alone. Ensuring the right person is in the right job acts as a protection for both the organization and the individual.

When stressed you are likely to react in one or more of the following ways:

·         make more mistakes

·         prefer solitude

·         want to go further and further with the challenges, raising your stress levels ever higher

·         need to be right

·         become over–controlling

·         believe there is something wrong with you

Resilience is a key factor in stress prevention. Resilience is the ability to recover despite periodical setbacks and problems. Highly resilient people know how to bounce back and find a way to have things turn out well.  

Stress can be eased through the ability to make good relationships because then you are likely to believe that you are OK and others are also OK. If you have difficulty in forming relationships you are likely to believe that either, you are not OK and others are better than you, or that you are better than others. Believing that everyone is OK offers a secure base from which to operate. When this happens attachment to your team and to the organization is likely to increase. One outcome of this is that you will be able to appropriately say ‘No’ to things whilst still keeping yourself and others OK.

All organizations need to take account of the organizational culture, leadership styles and the current pressures being faced by leaders and shop floor workers alike.  It is not only the individual who is responsible for their own stress but so too is the organization.  If a manager's leadership style is brusque and aggressive this will inevitably have an effect on the workforce.  Good management entails effective supervision which in turn entails noticing when someone is on overload and doing something about it.  

One of the causes of stress on people is the need to multi–task. Administrators and secretarial staff have to do this a lot – be it writing a report, answering a query when someone comes to their office or answering the phone. Whilst this is an accepted pressure for administrators it does not mean that it is necessarily any easier for them than for others. The western world tends to see multi–tasking as good, hence the comments about women being able to do it well, whereas men are often seen as lacking this ability. Whether or not this is a fallacy it does highlight that fact that multi–tasking is valued. Getting your life in balance probably means doing less multi–tasking and becoming more focused.

For more on managing yourself and others then buy our book: Working Together, Organizational Transactional Analysis and Business Performance, Gower, 2011, also available from Amazon.  You can also attend our Advanced Communication Skills, Level 1, (incorporating the Official Introduction to Transactional Analysis) later this month but you can register for our next one in February, 2012.  Go to our website: http://courses.mountain-associates.co.uk/ta101.html

Be Yourself

Many of the people I coach come because they experience difficulties in relating to others, or to specific kinds of people. Mostly the issue is us - our attitude, our frame of reference about ourselves, others and life. Even if other people are experienced as "difficult" by a range of other people it is still up to us how we respond. If we believe that we are as good as anyone else then, even when under stress, we can find ways to keep ourselves okay. For example, there are often people whose only way of feeling okay is to put someone else down and attempt to sabotage any progress or success others are having. If we lose our grip at these times then we are likely to spiral downwards.

In order to deal with sabotaging behaviour, negativity and put-downs you need to talk to yourself positively. If you don't have sufficient strength in your Structuring Modes of behaviour (see our website on OK Modes to understand this further) then consider what someone else you respect might say. This will help you to stay Mindful (in the present moment) and take the appropriate steps. If you need to relate with this person then how you respond will be different to if you don't. If you should fall into the hole of making yourself not OK then you are giving your power away and agreeing with the other person's manipulative behaviour. Remaining in the here-and-now means that you will have more thinking available and there are ways in which you can deal with people that keep them okay but also set and maintain boundaries. This will also be of assistance to keep yourself feeling okay, despite the difficulties you are experiencing.

For more information on working with others, including issues of bullying, conflict and stress, then buy our book "Working Together: Organizational Transactional Analysis and Business Performance" published by Gower and also available on Amazon. Free downloadable chapter available on our website: www.mountain-associates.co.uk

If you resonate with this blog and are ready to overcome workplace challenges and create a breakthrough in your work environment, I would love to support you. Contact me now for your complimentary Workplace Breakthrough coaching session: +44 (0) 1455 824475; or email us: ta@mountain-associates.co.uk   Talk to you soon.

Challenge or Shame and Ridicule?

I was recently at a seminar where a particular approach to interventions with our coaching clients was the theme. In teaching us this approach the facilitator consistently undertook interventions with the audience to illuminate what she meant. However, at least some of the participants there, including me, were hoping that the facilitator did not “pick on” them as they did not wish to be ridiculed or their comments twisted round. Not a good outcome!

So, what is the difference between challenging interventions that enable the person or people to develop and interventions that invite over-adaptation and are persecutory? To me the answer is that challenge is not a “theme” or an “approach” but a designed intervention geared to the person we are interacting with.

Berne wrote about:
•Interrogation e.g. “Did you actually steal the money?”;
•Specification e.g. “So, what you are saying is…………..”;
•Confrontation e.g. highlighting a discrepancy between what is being said “ Just before you said …. Now you are saying………. What is your thinking about this?”;
•Explanation e.g.”It seems that when you move out of being here and now you stop thinking”;
•Illustration e.g. an anecdote or simile that follows a successful confrontation for the purpose of reinforcing the confrontation and softening it.
•Confirmation e.g. “I understand you to be saying……., is that right?”;
•Interpretation e.g. “I understand the sense of what you are saying as….”;
•Crystalization e.g.”So you are now in a position to stop playing that game if you choose to”. (Berne E, 1966, p233-25)

I would also add Challenge to that list and to challenge with humour - but at the right time for the client and still remain OK/OK with them.

As you can see from the synopsis, each of the interventions has their own rationale and aim. This means that we need to design the intervention for the person, the issue and the context, as well as ensure that it is related to the contract. It is also imperative that we remain OK/OK in any transaction because, if not, we invite over-compliance or rebellion. If those we train, coach, or relate with, disagree with our interventions it is also important to be aware and sufficiently humble to recognise that the issue might be with us and/or the approach, rather than with the other person.

Whilst this may all sound difficult or contrived it is important to be professional, know we have options and use these options mindfully for the good of the other person.

This does not mean that we stop provocative interventions but that we carefully consider their use and, if they don’t work, not blame the other person e.g. “It’s that you’re too up-tight” or “You’re not ready for this”, implying that we are so evolved and the other is not.

If we keep all our transactions OK/OK and be with the other person in the now, rather than using one approach that may not fit everyone, all is likely to be well.

Leave us your comments below.

Our next Official Introduction to Transactional Analysis is on 14-16 June, 2011. We also have a one-day workshop by a French guest trainer entitled Rapid Diagnosis of Organizations on 14 July. The next academic year’s list of workshops is now up-loaded to our website. For all this information and more go to: www.mountain-associates.co.uk and either click on the Organizational TA Box or go to the drop-down tabs along the top and click on TA Courses.
Our up-coming book “Working Together: Organizational TA and Business Performance will be out in July 2011, so keep an eye on our website for further information or register on the site and we’ll keep you informed.

Using Our Intuition

Sometimes I wonder how people can live with themselves when they intentionally “pull the rug” from underneath someone. You know the type of thing I’m sure. Perhaps you want to discuss something with other people and find a way forward that would be of benefit to others, to the group or the organization. At the meeting someone agrees to take a certain action only to do something behind your back that means that they either take the credit for an action or in some way “get one over” on you.

In my view this is anti-social behaviour and is negatively competitive and designed to be a win/lose outcome. In some circles this behaviour can be the norm and may even be encouraged and admired. However for those that invested their trust the fall out from such anti-social action can be tremendous, causing individuals to feel frustrated, betrayed and helpless. In organizations where this might happen on a regular basis creativity and productivity will decrease as energy is expended on self-protection.

This competitive (rather than cooperative and cocreative) behaviour shows that the competitor feels threatened and the only way to “win” is to play games where someone else loses. This behaviour indicates that they are in fact frightened and learned to con and manipulate their way through life – in other words to get others before, from their own perspective, they are “got”. In order to do this they must be objectifying another person or people since “we don’t hurt people, we hurt objects”. (Kohlrieser G, 2006).

However, what can you do about such actions when you experience being conned and manipulated? Firstly, go and see the other people who have been part of the game and discuss what happened. Front it up, don’t run away and feel cornered. If you are feeling bad then others may be feeling the same or even perhaps think that you were part of the negative process. When engaged in meetings to discuss process it can be helpful to volunteer vulnerability with others. This means remaining potent and believing that you are OK, and expressing what you are feeling where and when appropriate. If meeting with others is, for some reason, not an option then working out where you discounted the situation in some way and what other options you might have had will be a learning process for the future.

I do not believe it an option to say to ourselves “There you are you see I knew I shouldn’t trust anyone!” or “The world’s a dangerous place and I won’t take any initiatives again” etc. This will only serve to harm us and our lives. There are trustworthy people out there and we need to go and find them and polish up our antennae for “charming manipulators” who con their way through life.

The First Nation tribes in North America have a saying that “We ignore our intuition at our peril”, so let’s make sure we use ours and then check this out with our rational and effective thinking.

So consider whether you:

 Believe it necessary to control or dominate others
 Find other people irritating and want them to go away
 Like to take the credit for joint ventures
 Feel persecutory toward others sometimes
 Feel a victim sometimes
 Feel helpless when difficulties arise
 Lose sleep when certain people are going to be involved in meetings and/or tasks
 Distrust others to the point that you have decided not to express yourself

All of these are indicators that someone is taking up a not OK life position. That is, you may be making yourself or someone else not OK, or someone is trying to make you not OK. You don’t have to play this game. Instead respect others’ right to be in the world and maintain boundaries. When all else fails, learn from the situation and keep yourself feeling OK and other OK even if you have to challenge their behaviour.


If you experience stress and difficulties at work then one option is to undertake coaching with Mountain Associates. For information on coaching, training and consultancy contact +44 (0) 1455 824475 or take a look at our website: www.mountain-associates.co.uk Our next Official Introduction to Transactional Analysis is on 15-17 June 2010 which offers insights into human behaviour and options for development.

Power and Control

If you are the sort of person who becomes irritated and snappy easily, or you know someone who does, this often appears from the outside to be coming from an I’m OK and You’re not OK position. However, let’s look a bit deeper.

You may be someone who believes that they have to take care of others and be the one who makes things right. If this is the case then it maybe that your feelings of resentment and lack of time for fun are displaced and you become more and more controlling as a way of keeping everything in place – or so it seems. In the end one situation reinforces the next and before you know it you may believe that if you weren’t in control of things everything would fall apart – work, home, friendships etc. This, in itself creates its own tensions.

Very often people who are controlling find other people who believe they need to be looked after and so a co-dependent relationship is established. However, inside the person who appears to be in the control seat may actually be scared. The more scared they are the more controlling they may become and their scared feelings never get addressed. The basic existential life position may be I’m not OK and You’re not OK either.

If you are aware that you do this, or that you are fairly obsessive, then it is time to take stock. Let go a bit, see that others can also share power and control and things can be okay. If you are still fearful then do go and see a coach or psychotherapist who will have the skills to support you to change and grow so that you make the most of life and enjoy it.

Of course, not everyone who is controlling has the fundamental life position of I’m not OK and You’re not OK, so establishing which life position you, or the person who is controlling, is largely coming from will be helpful as the interventions will be different for different people. Therefore uncovering the basic beliefs about self, others and life, is an important step in awareness and then change. However, it is important to know where you are going and why you want to get there as this offers motivation and hope. This in itself provides the momentum to move toward rather than just moving away from something.

So, ask yourself whether you are over controlling, or if you are at times and what these times may be about. Then consider which life position you may be coming from (see the notes on the Transactional Analysis concept of OKayness on our web site: http://www.mountain-associates.co.uk/life_positions.html ). Having done this know that this is not a fact but a belief about self and others and that you can change this so that your relationships improve and life is easier. Suffering is optional so you can make the changes you need to make and get the help you need to do so if this is scary for you. If you are reluctant to make the changes so that you are largely in the life position of I’m OK and You’re OK, then consider why you might be resistant. This resistance is telling you something that you may need to deal with first so that you feel safe to make the changes you want to make.

So, the next time you may be snappy with a work colleague, or at home with the family or friends, then ask yourself what it is about and find out if there is anything beneath this irritability that needs dealing with.

Have a safe journey!


Why not start a discussion about this or our other blogs. We would like to hear from you.
If you would like to experience coaching, training or consultancy with Mountain Associates then give us a call or get in touch with us through our web site.

I Take Care of You So That You Take Care Of Me

Here is another blog which has some links with last months.

Are you the sort of person who likes to look after others? Do you like to pre-empt other’s needs and take care of them? Do you feel alone or abandoned when not looking after others? If so, then you might end up feeling fearful and, in addition, a victim of others who take advantage of you. This is probably not your intention, but it is likely to be an outcome. When we continuously put others before ourselves this may cover the belief that we are only OK as long as we are looking after others, whilst in return we expect them to be nice to us and look after us in some way.

How many times at work have you said “yes” to taking on another task when you know that doing so will mean that you feel overwhelmed and have to work extra hours? You might rationalise this by saying to yourself “At least this means they value me”, or “At least I don’t have the think about being alone at home as I will need to work late”. Thus these “yes’s” enable us to avoid developing a friendship network, or ensuring our home life is satisfying.

If we have developed this particular way of being we need to tell ourselves that we are important – and sometimes more important, than other people. As a way to remember this let’s take the analogy of aircrew on any flight anywhere in the world. The first thing the aircrew do is tell us how to put on our life jackets and to put these on first, before helping the elderly, frail or young with theirs. The rationale for this is that we need to be prepared for any emergency so that we are available to support others. In everyday life our “life-jacket” is the nurture and care we need to give ourselves. We need to like ourselves, be happy with our own company and have confidence in who we are. With this “life-jacket” we are able to set boundaries as well as give and receive support in a balanced way.

If we are saying “yes” as a way of avoiding dealing with something then we need to ask ourselves: “If things go on as they are how will I be?” and “If things get worse, how will I be?”, and then “Is this okay with me and if not what options do I have?”

We need to see how we feel about the answers to these questions and then decide what action to take. Thoughtful and caring action will enable us to deal with difficult situations. We may need to get support and talk to someone else, not to get the answers from them but as a sounding board. In this way we can get control of our own lives and take our own power to have more of the life we need and want.

Life is all about inter-dependence - not co-dependence, which is what we get when we take a passive rather than pro-active stance. So, do it today, get your life-jacket on and life will get richer.


For more information on Mountain Associates visit our main web pages:
www.mountain-associates.co.uk Let us know what you think about our blogs. Contact us for in-house training, coaching and consultancy, and to find out about our open workshops.

Is the problem you or me?

When communicating with others and something goes wrong, how do we know whether the problem is me or you? Well, actually the difficulty is with both people. For example, you might experience me as criticising you and become angry and therefore snap back at me. In so doing you become as much part of the difficulty as I am. Both of us need to pay attention to the way we are saying something as well as to what we are saying i.e. we need to consider process and content.

I might believe that what I said and how I said it was clear and from a here-and-now place. However, perhaps if I could replay it I might hear a certain tone in my voice that showed that I was implying something that was a put-down of you and this hooked your defensive/attacking behaviour. In which case I can acknowledge my part in the process and start again.

Alternatively, I might reflect on what I said, the tone etc. and decide that I said it in an okay way but I still received an attack. In this case I would still need to remain OK with myself and OK with you and ask for clarification about what it is I said that you feel angry/put down about etc. and stay in the here-and-now, without escalating the process. This also invites you to return to the here-and-now so that dialogue can continue.

Hopefully this example shows that just because you are reacting to me in a particular way this does not justify me making one or both of us not OK as this helps no one and dialogue breaks down, leaving bad feelings. Even if I experience being verbally attacked by you it does not mean I need to attack in return. I might need to put in boundaries and ensuring social control but I can do this from a here-and-now place, without escalating the process.

One way to enjoy the challenge of doing something differently is to give yourself marks out of 10 for changing your old negative patterns of behaviour. No one else needs to know about this of course. This way you always get good points, even if you noticed after the event for doing things the old way – at least you noticed so reward yourself with points for noticing. We all like to be recognised for doing well, rather than poorly and you can see how your points increase as you notice more and more, and sooner and sooner.

Enjoy!

Do keep in touch and let us have your thoughts. We facilitate open workshops on Transactional Analysis so return to the main web site and take a look at our programme or contact us for in-house training and coaching. www.mountain-associates.co.uk

Flexibility and Willingness

How do we maintain our willingness to learn new things and update our knowledge and information when we are a leader?

The difficulty for leaders at all levels is to account our knowledge and perhaps, our lack of knowledge. This is particularly important when we are with others who we manage or supervise. Perhaps that person is sharing something with the team that challenges our frame of reference, or is sharing something we know nothing about. At these times it is important to be OK with ourselves and others even when we lack knowledge.

Those of us who are flexible and willing to learn will experience this as exciting and interesting whilst others of us may discount the new learning and try to maintain our old way of thinking about things. To do this might involve putting down and making not-OK the person, or people, who are delivering the updated information. By holding on to our own perceptions we can believe that we are holding on to our status as a leader as someone who knows. However, how much more permission-giving and exciting our world would be if we were willing to be flexible, maintain an open mind and consider the new. In this simple process there is a profound import. By showing that we are not above learning we give permission to others not to know and to still stay OK. We also show our strength as a leader as we will be seen as someone able and willing to update ourselves and still keep ourselves OK.

Happy learning!


We value hearing your comments so do respond by clicking on the comments link on this page.

For in-house consultancy, training and coaching, as well as to attend our open programmes, contact: www.mountain-associates.co.uk

From Passivity to Action

Are you one of those people who say things like “It’s hot in here” rather than “I would like to open the window, would anyone have any objections?”. Or perhaps you come in and the washing up is not done and you thought your partner would have done it as they were off all day. Resentfully, you set to and wash up. Alternatively you come in to work, Mavis is off sick and no one has organised who will do the lunch shift. You offer to do it and then are over-stretched and end up feeling victim to the situation.

These types of situations are about passivity and are non-problem solving behaviours and they all involve discounting – ignoring or denying some aspect of self, others or the situation.

There are five types of passivity:

• Doing nothing
• Over-adaptation
• Agitation
• Incapacitation
• Violence (the original version links this with incapacitation)

Doing nothing occurs when we have a difficulty but we are doing nothing to resolve it. We are not talking about it nor taking action. This would be the case if I were hot and did nothing to resolve it.

Over-adaptation is when we undertake actions we think someone else would want us to be doing, rather than thinking for ourselves. We might be motivated to do this for “a quiet life”, because we think “They won’t like us if we don’t” etc.

Agitation occurs when we have perhaps tried to over-adapt to someone else but we have not received the recognition we are seeking. We might then begin to tap our fingers or feet, pace up and down and so on. Again this does nothing to actually solve the problem and there is even less thinking available at this stage.

Once we get to the level of incapacitation there is even less thinking available. We may have gone off sick from work, passed out, or been so angry we are incapable of talking.

Violence may then occur is we have still not met our needs and believe that we are not being understood. However, we have not actually done anything to be understood or tried to understand anyone else’s perspective. Violence is often thought of as physical but it may actually be an abusive email or letter. Take for example the person who hangs up the phone on Janice. Janice calls back because she thinks she has been cut off as she had only just said “Hello” when Barry answered the phone. On calling back Janice gets the answer-phone, and, being confused because Barry had just spoken to her suggests that he call her back when he is ready as this may have been a bad time. Barry then sends an email in capital letters (which denotes shouting) saying he feels angry that she has insulted him, but gives no explanation how Janice had done this. He says that he does not want her to contact him again and she will just have to go through someone else if she wants anything as he won’t be treated like this. This sort of response is passive and does nothing to resolve the difficulties he is experiencing with Janice as she is not aware of what she has done and how she can rectify it.

To move from passivity to action we first have to believe that:

• we are important,
• other people have a right to be heard and understood, but not at our own expense
• we can solve problems
• we can stay in relationship – if the other person is willing
• we need to seek to understand the other person
• we need to get rid of all the “trash” in our heads that we have accumulated since the maternity ward (Berne E, 1984ed. What Do You Say After You Say Hello?, Corgi, p4)
• keep ourselves and the other person OK



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Fire Me, I Made A Mistake!

When was the last time you made a mistake? Did you beat up on yourself? Did you grovel to the person or people who might have been affected by your actions or did you take the action to put it right and move on? I guess these last points may not be mutually exclusive for some. However, we may need to apologise but this does not mean grovelling. It means taking responsibility for our actions and seeking to remedy what we have done – or not done.

You have probably all heard the Henry Ford story about the employee who made a mistake that cost the company $100,000. He went to Ford and told him what he had done and that Ford should fire him. Wisely Ford responded by saying that he would not fire him as he had $100,000 invested in him now and he would not make the same mistake again. However, many of us seem to forget that when we make a mistake. It is often our own internal voice that punishes us and all too often this voice is harsher than any one else’s.

There is an American expression “Don’t sweat the small stuff”, well, actually we should also not “sweat the large stuff” either. Problem solve, apologise, and check out what we can do to put it right and then learn from the mistake so that it doesn’t happen again. This might mean setting up new systems, or getting extra help, but it does not mean berating ourselves over and over again – how will that help?

So, get resilient. Think before acting, check that systems are in place to ensure the same thing does not happen again. Only take on the amount of work you can take on, rather than letting people down because you took on too much. Take responsibility when, and if, things go wrong. Learn the skills needed to improve performance, and, above all, keep everyone, including ourselves, OK.